- Evaluation Web Form submissions due March 1st:
For those who supervise Unclassified Professional Staff please remember that for year 2016, the evaluation process is still a paper process. It requires you to have your employees fill an annual performance evaluation form (UPS Evaluation Templates), meet with them to discuss their performance evaluation, and then fill in the UPS Evaluation Web Form for each of your employees. The deadline to submit the UPS Evaluation Web Form is March 1, 2017. Also, please remember that for year 2017, all HBC employees will be required to start using the My Talent program for performance management and evaluation. Before March 1st as well, all employees need to enter at least one goal in the My Talent system and subsequently discuss progress toward said goal(s) in Quarterly Feedback Sessions throughout the year. If you and your staff have missed the HBC’s My Talent training session, please make sure to attend one of the other planned sessions. To find out about other sessions, please contact Katie McCauley in Human Resources.
- Concealed Carry Information session:
KU’s exemption from the Kansas’s Personal and Family Protection Act ends on June 30. Beginning July 1, 2017, the law will allow citizens 21 and older to carry concealed handguns into most buildings on the KU campus. An information session featuring campus experts will be held on February 15th from 4-6 pm in Budig Hall room 120 and will also be live-streamed and recorded. The intent of this meeting is to share information and answer questions about this upcoming change. More information can be found at the Concealed Carry website.
- Intercultural Skill Workshops:
KU will hold a series of three workshops to help staff learn ways to interact effectively with the increasingly diverse population served by KU. The first of these workshops is scheduled for February 15th from 10 am to 12 pm. If you plan to attend, please make sure to register for the event.
HBC Pre-Awards – What You Need to Know (Part I)
As more and more funding agencies move toward electronic proposal submission, some of these agencies are not requesting verification of institutional approval. While this may seem like an effective means of "fast tracking" a proposal, these submissions cause a number of institutional concerns, two main ones being:
- Universities cannot guarantee that appropriate compliance reviews have taken place and that budgetary information submitted to the sponsor is accurate.
- Funding agencies terms and conditions can be inconsistent with university policies, forcing negotiations between the two at award time and either lead to acceptance delays or refusal of the award.
Pre-Award Services units at KU must review and approve all research proposals submitted to funding agencies. The HBC Pre-Awards Services is here to help the Principal Investigator (PI) in this process. We do not review the technical aspects of the proposal but rather do the following:
- Check the proposal for issues such as non-compliance with federal, state, university, or sponsoring agency guidelines, or with research compliance issues, and work directly with the PI to resolve them prior to submission.
- Make suggestions that may help the proposal during the agency review process.
- Advise on the proposal documents’ formatting and consistency in the layout according to the sponsor’s guidelines.
- Review solicitation and apprise the PI of special requirements.
To have the HBC Pre-Award Services directly assist with any aspect of your proposal preparation, please notify Pre-Award Services of your intent to submit a proposal at least four (4) working weeks prior to the sponsor’s deadline. During that time, you will need to be available to work with Pre-Award Services to ensure that all aspects of the proposal are properly executed. In addition, if the sponsor solicitation contains contractual terms and conditions that must be addressed at the time of submission, Contract Negotiations must be notified at least two (2) working weeks prior to the sponsor’s deadline.
J.R. & Inez Jay Fund Proposal Submission
This is a reminder that the application deadline for the J.R. & Inez Jay Fund proposal submission is fast approaching. The application form and instructions can be found on the HBC website. Please make sure to apply by the April 7 deadline.