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Grants Services
Grant Management

Personnel Appointment Management

  • Manage all aspects of the initial application
  • Manage ongoing appointments
  • Process time sheets
  • Record leave time accruals
  • Confirm accuracy of payroll checks and arrange for loans in the event of an error
  • Inform PI of expiring appointments and coordinate re-appointments
  • Provide monthly report of active appointments and cost projections
  • Provide special projections/reports if requested: time accruals, resignation/termination costs
  • Provide an HBC Employee Handbook
  • Provide HBC overview and Takeru Higuchi Biomedical Research Complex tour

Pre-award Grant Administration

  • Proposal preparation assistance
    • Assist with preparation of proposal budget
    • Review application instructions for proposal requirements
    • Assist with completion of application forms
    • Gather compliance documents
    • Coordinate University of Kansas review
    • Gather required signatures
    • Mail proposals
  • Proposal editing
  • External review

Post-award Grant Administration

  • Assist with financial management of grant
  • Meet as needed with PI to coordinate financial plan
  • Provide monthly summary of grant financial activity
  • Assist with preparation of annual progress reports and the final report
  • Assist with the collection of personnel data and internal budget for the next reporting year
  • Assist with applications for no-cost time extensions and supplemental funds
  • Coordinate transfer of appointments between the HBC and other departments

Transaction Services

  • Place orders and send e-mail confirmation of orders
  • Monitor order shipments and track missing orders
  • Assist with returns, mis-shipments or damages
  • Process invoices and payments
  • Process travel advances and reimbursements

Equipment Bids

  • Coordinate the bidding process for equipment purchases over $5,000
    • Write bid specifications
    • Submit specifications to purchasing office
    • Review submitted bids
    • Report results of the bid process to PI
    • After consultation with PI, we make recommendations to purchasing office to place order
  • For equipment purchases under $5,000, conduct phone bids if requested