HBC October 2017 News Bulletin

Looking Ahead...

1. Information about the new financial system, scheduled to go live on December 4, will be presented at town hall meetings scheduled from October 27 to November 6, 2017.   We encourage you to attend the following sessions, depending on your role, as the information given during these meetings will be needed in advance of the in-depth training sessions that will begin on December 4 (go-live date).

Future training session dates and online documentation will be posted on the project website.

2. Important dates to remember regarding the implementation of the new financial system are:
   • November 6 – Last day to place KUPPS orders with punch out catalogs; November 15 – last day all other KUPPS purchasing options are available.   To place orders during the interim, PIs will have the option of using an order form to submit to the appropriate SSC accounting specialist (three day processing), or placing the order themselves after getting a KUCR Procurement Card (P-Card).   If doing the latter, PI’s will need to file a P-card application by first reviewing and approving the Account Terms and Conditions, and then filling the application form (theReconciler/Reviewer Section will be completed by Caitlin Day Wedel at PBR SSC), getting departmental/unit approval,  e-mailing the form to Caitlin Day Wedel, and completing the online training before receiving the card.   P-Cards can be used to place orders on vendors’ websites until the new ordering system’s go-live date of December 4. (Note: Punch-Out vendors such as Staples, Fischer Scientific, and Dell, etc., should have websites with KU pricing available; more information to come on this.)
   • November 8 – Cut Off date for travel reimbursement.  Travel Reimbursement submitted after November 8 will not be processed until the new system goes live on December 4.
   • November 10 – Purchase Requests and Invoices sent to the PBR SSC after November 10 will be processed after December 4 when the new system is available.

3. This is a reminder that starting with the payroll period ending 11/4/2017, HR will no longer approve time submissions and absence requests that were not approved by supervisors prior to the pay period approval deadline.  Time and absences approved after the deadline may result in delayed or inaccurate pay.  More information is available on the HR website.
4. The State Employees Health Plans open enrollment deadline is October 31, 2017.  Those who neglect to enroll will have their health plan default to Plan N with their current medical carrier and have a Health Reimbursement Account (HRA) set up for employer’s contributions.   Employees that have waived coverage will remain waived.
5. Discretionary Day – the last day to use the 2017 Discretionary Day before losing it is December 30, 2017

Kansas IDeA Network of Biomedical Research Excellence (K-INBRE) Call for Proposals

The K-INBRE Incentives and Awards Committee is calling for proposals for three types of awards:         

• Bridging Grants:  Funding will not exceed $40,000 in direct costs.
• Partnerships for Translational Research Training Awards:  Funding will not exceed $50,000 in direct costs.
• Postdoctoral Awards:  Funding will not exceed $25,000 in direct costs for one period of funding

The deadline to submit proposals is December 1, 2017 at 5:00pm.Awards will be announced by May 1, 2018.