- Upcoming KU Financial Systems Transformation:
Diane Goddard announced a few weeks ago that, because the financial system currently used by KU (PeopleSoft 9.0) will no longer be supported, PeopleSoft and other current systems will be replaced by Oracle Cloud applications:
- Financials in the Cloud (FITC) will be replacing PeopleSoft FSKU and KUPPS.
- Planning and Budgeting Cloud Services (PBCS) will be replacing NIBS and UBUD.
- Business Intelligence Cloud Services (BICS) will be replacing BudCast and DEMIS financial reporting.
- A new grant proposal submission system will be implemented.
The targeted completion date is July 1, 2017. More information will become available as we get closer to implementation date. We will make every effort to keep you informed and help you, in conjunction with the PBR SSC, adjust to these new systems. More information is available on the project website.
- Travel Reimbursement Requests:
In conjunction with the Office of Research, KU is working on a new travel policy that will take effect soon and will ask all KU personnel to submit their travel reimbursement requests within 60 days from the date of their return. If the request is submitted later than 60 days after travel completion, according to IRS guidelines, the reimbursement will be considered a taxable benefit. More to come later…
- Process and policy updates:
The KU Office of research recently updated its No Cost Extension Request Process for sponsored projects and also their Cost Transfers Affecting Sponsored Projects policy. Please take a moment to familiarize yourself with these changes.
FLSA and Injunction Postponing Effective Date
Some of you may have heard that there was an injunction issued by a judge to postpone the FLSA effective date of December 1, 2016. The University held an executive meeting on Tuesday to discuss this matter and the Provost’s Office is working on an announcement that will be coming out in the next few days. Keep an eye open for this announcement.
NSF Proposal and Award Policies and Procedures Guide (PAPPG) 2016
The National Science Foundation (NSF) has issued a new Proposal and Award Policies and Procedures Guide (PAPPG) that will be effective for all proposals submitted or due on or after January 30, 2017. All significant changes to the PAPPG are listed in the first seven pages of the documents. For proposals submitted or due before January 30, 2017, please still refer to the 2016 PAPPG.
The HBC will be closed for Christmas (observed on December 26) and New Year’s day (observed on January 2). Also, for the period of December 27 to December 30, the HBC Complex buildings’ exterior doors will be unlocked only from 8:30 am to 4:30 pm. If you need to meet with someone outside of this time period, please make sure that the individual you are meeting with knows you are coming so that he/she may let you in the building. Also, please note that although the HBC will be open during the days preceding the closure dates, some of the staff will be taking vacation time to visit with their families. If you need to meet with a staff member or have proposals to submit mid-December or mid-January, please make sure to contact us ahead of time and submit your proposal files early enough to avoid a rush situation.
This is the last HBC News Bulletin being published this calendar year. Therefore, the HBC staff would like to take this opportunity to wish everyone very Happy Holidays!!!